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Executive Assistant,

Apply now Job ID 21737194128 Date posted 01/13/2022

Primary Locations: Montreal, Quebec

Employee Status: Regular

Schedule: Full-time


  • Do you work well with others to support your manager and achieve team objectives?
  • Are you known for your leadership and organizational and interpersonal skills?
  • Are you looking to grow in a dynamic workplace?

If you answered yes to these questions, keep reading.

National Bank Insurance is currently looking for an Executive Assistant to provide proactive support to the Vice-President, Sales and Distribution.
Within this business line of more than 200 employees, you will support the team to help National Bank Insurance fulfill its mission of always giving its clients the best protection.

Your main challenges:

  • Keep your manager’s agenda up to date, make appointments, coordinate the logistics of meetings and travel, and suggest improvements to ensure work efficiency
  • Work independently to provide proactive support for all types of requests and take leadership on administrative activities for the sector
  • Prepare, revise, and improve various letters and documents
  • Independently monitor budgets and provide the reasons for budget discrepancies for your manager
  • Coordinate and manage sector employee files in matters concerning various HR and IT requests
  • Act as a resource person for all employees in your sector who request information about the Bank's administrative policies and procedures and other administrative tasks
  • Update, compile, and verify data and performance reports to enable management to easily track data

Competencies required:

  • A 3-year college diploma or academic equivalent in a related field and 3 years of relevant experience
  • Experience in proactively managing a calendar
  • Excellent command of the Microsoft Office suite
  • Ability to work under pressure or within tight timeframes
  • Self-starter, proactive, and good collaborator
  • Very skilled at determining priorities and emergencies
  • Autonomous and good organizational skills
  • Diligent and professional
  • Good people skills and client-centric

Preferred competencies:

  • Experience as an assistant
  • Experience working with various collaborative tools such as Yammer, SharePoint, Teams, etc., an asset
  • Knowledge of the distribution network, an asset
  • Bilingual, both spoken and written (English and French)

Your benefits:

Upon hiring, you will be eligible for a wide range of benefits. In addition to competitive compensation, we offer attractive benefits for you and your family:

  • Health and wellness program, including many benefits
  • Flexible group insurance
  • Defined benefit pension plan
  • Employee Share Ownership Plan
  • Employee and family assistance program
  • Preferred banking services
  • Volunteer program
  • Telemedicine
  • Virtual sleep clinic

These are just a few of the many benefits we offer. We've rolled out a number of additional measures to ensure your health, safety and wellbeing during the pandemic. 

We're putting people first

We're a bank on a human scale that stands out for its courage, entrepreneurial culture, and passion for people.   Our mission is to have a positive impact on peoples' lives.

Our core values of partnership, agility, and empowerment inspire us,  and inclusivity is central to our commitments. We offer a barrier-free workplace that is accessible to all employees. 

We want our recruitment process to be fully accessible. If you require accommodations, feel free to let us know during your first conversations with us.

We welcome all candidates! What can you bring to our team?

Ready to live your ambitions?

#LI-AD1

JobField: Administrative Support and Coordination

Unposting Date: 2022-01-27

Job Number: ADM001JJ

Posting Date: 2022-01-13

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